Privacy Policy

EU PRIVACY POLICY

FAIR CIVIL JUSTICE

Privacy Notice for EU Members

Fair Civil Justice (“FCJ” or “We”, “us”, “our”), is committed to complying with EU Privacy Law. This privacy notice (the “Notice”) describes how We process the Personal Data We collect from our members and the members’ representatives (“You”, “EU Member”) located in the European Union (“EU”).

We are a data controller. This means that We are responsible for deciding how We collect and use (process) Personal Data about You. We are required under GDPR to notify You of the information contained in this Notice.

1. What Personal Data do We collect about You?

The Personal Data We collect about You are:

(a) First Name and Last Name;

(b) Email address;

(d) Function within the organization;

(e) Your professional phone number;

(f) Mailing address;

(g) Which of our events you have attended;

(h) Areas of interest in our work;

(i) Record of our communications with You; and

(j) Copy of security documents if needed to arrange visit to secure buildings.

All of the above the “Personal Data”

We typically collect Personal Data directly from You or from the organization You belong (in such case under the assumption that specific measures have been put in place by such organizations to lawfully provide us with the Your Personal Data).

We collect your Personal Data when you fill in the online membership form, when you create an account on our website, when you send us an email, provide us with your business card, provide them to attend an event, or when another representative of your company provides us with your contact information.

2. Why do We collect and process (use) your Personal Data? And on which legal basis?

We process your Personal Data in order to run the operations of the business organization and provide You with the associated benefits of your membership. In particular, We process your Personal Data to:

(a) Maintain membership records;

(b) Administer your organization’s membership;

(d) Provide content or services You request from us;

(e) Invite You to attend our events and organizing our events; and

(f) Send You our newsletters, reports and other materials.

We do so based on our legitimate interest. As a business organization, We have the interest in carrying out the activities necessary to perform our objectives. In doing so, We considered your rights and expectations as a Data Subject and have assessed that your interest, fundamental rights and freedoms are not put at risks.

3. Change of purpose

We will only use your Personal Data for the purposes for which We collected it, unless We reasonably consider that We need to use it for another reason and that reason is compatible with the original purpose. If We need to use your Personal Data for an unrelated purpose, We will notify You and We will explain the legal basis which allows us to do so (as well as your rights in relation to such further Processing).

4. Which third-parties process your Personal Data? Do We Share, Disclose or Transfer Personal Data?

In order to conduct our activities, We may have to share or disclose your Personal Data with third parties, including third-party service providers.

We share your Personal Data with:

(a) Our affiliates;

(b) IT service providers;

(d) Accounting service providers;

(e) Website software providers;

(f) Organizations that co-organize with us; and

(g) Payment processors.

If your Personal Data are shared to a country that does not ensure an adequate level of protection, We put in place appropriate safeguards as required under EU Privacy Law. If You would like to know more about how we transfer your Personal Data, You can contact us at [email protected].

5. Data security

Your Personal Data are treated as confidential.

In order to safeguard your Personal Data from unauthorized access, collection use, disclosure copying, modification, disposal or similar risks, We have put in place appropriate administrative, physical and technical measures. We update and test our security technology on an ongoing basis. We restrict access to Your Personal Data to those employees and staff who need to know that information to provide benefits or services to You. In addition, We train our staff about the importance of confidentiality and maintaining the privacy and security of Your information. We commit to taking appropriate disciplinary measures to enforce our staff’ privacy responsibilities.

If you create an account on our website, you are responsible for maintaining the strict confidentiality of your account password, and you shall be responsible for any activity that occurs using your account credentials, whether or not you authorized such activity. Please notify us of any unauthorized use of your password or account or any other breach of security.

6. How long will You retain my Personal Data?

As a general principle, We keep your Personal Data only as long as it is necessary.

We undertake, absent of any Processing activities within a period of 24 months, to delete the Personal Data We hold on You. However, We may retain your Personal Data under EU or national laws. We may retain electronic copies of files containing Personal Data created pursuant to automatic archiving or back-up procedures which cannot reasonably be deleted. In these cases, We shall ensure that the Personal Data are not further actively processed.

7. Your rights in connection with Personal Data

Under certain circumstances, under EU Privacy Law, You have the right to:

(a) Request access to your Personal Data. This enables You to receive a copy of the Personal Data We hold about You and to check that We are lawfully Processing it.

(b) Request correction of the Personal Data that We hold about You. This enables You to have any incomplete or inaccurate information We hold about You corrected.

(c) Request erasure of your Personal Data. This enables You to ask us to delete or remove Personal Data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your Personal Data where You have exercised your right to object to Processing (see below).

(d) Request the restriction of Processing of your Personal Data. This enables You to ask us to suspend the Processing of Personal Data about You, for example if You want us to establish its accuracy or the reason for Processing it.

(e) Withdraw your consent: if and when we rely on consent for the processing of your Personal Data, you have the right to withdraw your consent at any time by sending us your name, address, e-mail and phone number to: Fair Civil Justice, Care of CMS

Cannon Place, 78 Cannon Street, London EC4N 6A, [email protected].

(f) Request the transfer of your Personal Data to another party (right to data portability).

To exercise your rights as Data Subject, make queries or complaints, please contact [email protected].

If You are dissatisfied with any aspect of our handling of your Personal Data, You have the right to make a complaint at any time to the relevant Supervisory Authority.

8. “Cookies” and Internet tags

We process information about visits to our website, the web pages visited, the date and time of access, domain name of the user and of the searches performed. Such information includes Personal Data, such as IP addresses.

9. Changes to Notice

We may revise this Notice from time to time and any revisions will be made available to You via email.

10. Our contact details

If you have any questions or comments regarding our privacy practices, you may contact us at:
Fair Civil Justice, Care of CMS

Cannon Place

78 Cannon Street

London EC4N 6A

We can also be reached by e-mail at [email protected].

11. Glossary

In this Notice:

“Data Subject” means an identified or identifiable individual.

“EU Privacy Law” means the General Data Protection Regulation 2016/679 (“GDPR”) and any applicable domestic privacy laws, as amended from time to time.

“Processing” means any operation performed on Personal Data, manually or by automated means, such as collection, recording, organization, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

“Supervisory Authority” means the relevant data protection authority of the data subjects’ habitual residence or place of work.

U.S. PRIVACY POLICY

FAIR CIVIL JUSTICE

Privacy Notice for U.S. Members

Fair Civil Justice knows that your privacy is important to you, and we want you to know that it is important to us too. We created this Policy to explain the types of information we collect through our Web sites on which it is posted (including mobile optimized versions of our Web sites) and the various social networking platforms that we use (each, a “Site”), how we will use, disclose and protect this information once it is collected, and how you can opt-out of some of our uses and disclosures of your information. This Privacy Policy applies if you are using this Site for personal, family or household purposes, and does not apply to any business entities.

Here are a few general principles to keep in mind as you read through this Policy:

CALIFORNIA’S “SHINE THE LIGHT” LAW, CIVIL CODE SECTION 1798.83, REQUIRES CERTAIN BUSINESSES TO RESPOND TO REQUESTS FROM CALIFORNIA CUSTOMERS ASKING ABOUT THE BUSINESSES’ PRACTICES RELATED TO DISCLOSING PERSONAL INFORMATION TO THIRD PARTIES FOR THE THIRD PARTIES’ DIRECT MARKETING PURPOSES. YOU MAY REQUEST INFORMATION REGARDING OUR SHARING OF PERSONAL INFORMATION WITH THIRD PARTIES FOR THE THIRD PARTIES’ DIRECT MARKETING PURPOSES BY CONTACTING US IN WRITING AT FAIR CIVIL JUSTICE, 1615 H STREET NW, WASHINGTON, DC 20062, OR BY SENDING AN E-MAIL TO [email protected].
This Privacy Policy does not apply to any Web site or areas of any Web sites that are directed to kids under 13.
As our business evolves, this Policy may change, so check back to this page periodically to make sure you understand how your Personal Information will be treated.
This Policy does not apply to information that you may provide to us, or that we may obtain, other than through our Site, such as over the phone, by mail, or in person.
IF YOU ARE LOCATED OUTSIDE OF THE UNITED STATES, YOU SHOULD KNOW THAT THE INFORMATION YOU PROVIDE TO US IS BEING TRANSMITTED TO US AND PROCESSED IN THE UNITED STATES AND WILL BE PROTECTED SUBJECT TO THIS PRIVACY POLICY AND UNITED STATES LAWS, WHICH MAY NOT BE AS PROTECTIVE AS THE LAWS IN YOUR COUNTRY. ALSO, THIS SITE PLACES COOKIES AND LOCAL SHARED OBJECTS ON YOUR COMPUTER OR DEVICE WHICH ARE FURTHER DESCRIBED BELOW. BY USING THE SITE, YOU AGREE TO THIS.
Advertisements displayed to you online may be customized to your interests and preferences based on your personally identifiable information and Web site usage information collected through our Site and other online properties unless you opt-out by following the instructions that can be found here (Network Advertising Initiative) and here (AboutAds). (You have to opt-out using each of your Web browsing applications separately.) However, if you opt-out we may still suggest offerings to you on our Site based on your history at our Site.

Opt-In and Opt-Out

You may have the right to opt-in to or opt-out of certain of our uses and disclosures of your Personal Information. For example, when you are asked to provide Personal Information on this Site, you may have the opportunity to elect to, or not to, receive messages from us by e-mail. You may tell us that you do not want to receive our promotional messages or that you do not want to have your Personal Information shared with unaffiliated third parties by sending us your name, address, e-mail and phone number to: Fair Civil Justice, Care of CMS, Cannon Place, 78 Cannon Street, London EC4N 6A, [email protected]. You can also opt-out of our promotional e-mails by clicking on the opt-out link within the e-mail you receive. Please understand that it may take us a few days to process any opt-out request and that even if you opt-out of receiving promotional correspondence from us, we may still contact you in connection with your relationship, activities, transactions and communications with us. Also, to stop receiving promotional messages from third parties who already have your contact information, please contact them directly.

What information is collected on this Site?

User-Provided Information

“Personal Information” is information that can be used to identify you as an individual or allow someone to contact you, as well as information attributed with such information. We collect Personal Information such as your name; company name; postal addresses; e-mail addresses; telephone numbers; fax numbers; photograph; gender; credit card and other payment information; purchase, site browsing and transaction history; job history and application information; and interests, hobbies and demographic information. For example, we collect Personal Information when you conduct a transaction on our Site; create an account on our Site; sign up for our newsletters; register for events; donate through our Site; submit forms for grassroots action; make online purchases; enter sweepstakes and contests; complete surveys; contribute to a chat room, bulletin board, list serve, blog, wiki or other social forum on the Site; or submit a comment or question to us using a “contact us” or similar feature on the Site.

A “tell-a-friend” or online greeting card tool provided on the Site and/or in our e-mails allows you to send information about our articles, products and offerings to another person. When you use these offerings, we may ask you for the name and information of the other person, and that information will be protected pursuant to this privacy policy.

Site Usage Information

As is the case with many Web sites, our servers automatically collect your IP address when you visit our Site, and we may associate that with your domain name or that of your Internet access provider. If you visit a mobile optimized version of the Site, we may receive data from or about the mobile phone or devices that you use to access the Site, including type of device and mobile carrier. We may also capture certain “clickstream data” pertaining to your Site usage. Clickstream data includes, for example, information about your computer or device, Web browser and operating system and their settings, the referring page that linked you to the Site, the pages, content or ads you see or click on during your visit and when and for how long you do so, items you download, the next Web site you visit when you leave the Site, and any search terms you have entered on the Site or a referral site.

Among other things, this information enables us to generate analytics reports on the usage of our Site. To opt-out of your Site usage being included in our Google Analytics reports, you may follow these instructions.

In addition, we may deploy various tracking technologies on the Site to collect additional information about your Site visits. For example:

Cookies are small data files stored on your computer or device at the request of a Web site. A cookie assigns a unique numerical identifier to your Web browser, and may enable us to recognize you as the same user who was at our Site in the past, and relate your use of the Site to other information about you, such as your Site Usage Information and Personal Information. Cookies may be used to enhance your experience on the Site (for example, by storing your username so you can log in easily, keeping you logged into the Site after you have provided your password, and storing the contents of your shopping cart as you browse) or to collect general usage and aggregated statistical information and detect and prevent fraud. Most browsers can be set to detect cookies and give you an opportunity to reject them, but refusing cookies may, in some cases, inhibit or preclude your use of the Site or its features. To learn more about the use of cookies, including how to manage or delete them, click here.
HTML5 (the language some Web sites are coded in) may be used to store information on your computer or device about your Site usage activities. This information can be retrieved by us to determine how our Site is being used by our visitors, how it can be improved, and to customize it for our users.
A pixel tag (also known as a “clear GIF” or “web beacon”) is a tiny image – typically just one-pixel – that can be placed on a Web page or in our electronic communications to you in order to help us measure the effectiveness of our content by, for example, counting the number of individuals who visit us online or verifying whether you’ve opened one of our e-mails or seen one of our Web pages.

These tracking technologies may be deployed by us and/or by our service providers or partners on our behalf. These technologies enable us to assign a unique identifier to you, and relate your Site Usage Information to other information about you, including your Personal Information.

By using our Web Site, you consent to our use of these tracking technologies as described above.

Do-Not-Track Disclosures

Some Web browsers may transmit “do-not-track” (DNT) signals to the Web sites with which the user communicates. Because of differences in how Web browsers incorporate and activate this feature, it is not always clear whether users intend for these signals to be transmitted, or whether they even are aware of them. Because there currently is no industry standard concerning what, if anything, Web sites should do when they receive such signals, we currently do not change our tracking practices (which are explained in more detail under the Site Usage Information section above) in response to DNT settings in your Web browser. If and when a final standard is established and accepted, we will reassess how to respond to these signals.

Our third party partners, such as ad networks, Web analytics companies and social media and networking platforms, collect information about your online activities over time and across our Site and other online properties. These third parties do not change their tracking practices in response to DNT settings in your Web browser and we do not obligate these parties to honor DNT settings. We utilize Google Analytics for our Web analytics and you can opt-out from your data being used by Google Analytics by visiting https://tools.google.com/dlpage/gaoptout. To opt-out of internet-based behavioral advertising, visit About Ads or Network Advertising.

How is your information used?

We or our service providers may use the information we collect from and about you to perform the following business functions:

enabling users to use our Site and its features
processing and fulfilling your transactions
administering the Site and your account with us
responding to your requests, questions, and concerns
market research
developing new features and offerings on the Site
sending you marketing and other communications, including information about products, services, and events, of ours and of others, that we think might interest you. You may opt-out of receiving such notices from us by following the instructions in the Opt-In and Opt-Out section above.
protecting our rights and property
recovering debt and preventing fraud
customizing our Site to your interests and history with us
tailoring ads displayed to you on our Site and elsewhere to your interests and history with us
other purposes disclosed when personal information is submitted to us
otherwise for research and development, analytics, and to improve, enhance and develop new products, services and other offerings

To perform the above functions, we may match information collected from you through different means or at different times, including both Personal Information and Site Usage Information, and use such information along with information obtained from other sources (including third parties) such as demographic information and updated contact information.

We or our service providers may also use your information to assess the level of interest in, and use of, the Site, our e-mails and our other messaging campaigns both on an individual basis and in the aggregate.

Social Networking

We maintain presence on several social networking and blogging platforms, such as Facebook and Twitter. We also incorporate some third party social networking features onto our Site that allow you to share and/or publicly post content or information from our Site to your profile on a third party social network. Through these platforms and features, we receive some Personal Information and some Site Usage Information about you, and this Privacy Policy applies to that information as well. In addition, third party social networking platforms and blogging platforms have their own privacy policies which explain how the third parties that provide them will use and protect your information. If you choose to use the third party social networking features on our Site, we may suggest language for you to post on your social network (such as “John Smith read our Fair Civil Justice Blog”).

Do we share Personal Information and Site Usage Information with others?

Yes. We may share the information we collect on the Site with others for a variety of reasons. In addition to the kinds of information sharing you might expect, such as sharing with third parties who need your information in order to provide services to us (or on our behalf) and sharing what you voluntarily post to public areas on the Site with other Site users, we may share your information:

with our affiliates
with other third parties for their marketing and other purposes, unless you ask us not to by following the instructions in the Opt-In and Opt-Out section above
with our co-sponsor(s) if we obtain your information in connection with a contest, sweepstakes, offering, or other promotional activity that is jointly offered by us and any third parties
when we believe in good faith that disclosure is necessary to protect our rights or property, protect your safety or the safety of others, investigate fraud or respond to a government, judicial or other legal request, or to comply with the law
in connection with a corporate change or dissolution, including for example a merger, acquisition, reorganization, consolidation, bankruptcy, liquidation, sale of assets or wind down of business

In addition, we may share non-personally identifiable Site Usage Information (including aggregate data) with others, for their own use, in a form that does not include your name or contact information.

Your Access Rights

You may review, update or modify certain of the Personal Information that is stored in our records by contacting us by phone at 1-800-638-6582 or by e-mail at [email protected]. We may ask you to verify your identity and to provide other details before we are able to provide you with any information, correct any inaccuracies, or delete any information. Your right to delete your information is subject to our records retention policies.

Security

While we endeavor to protect the security and integrity of sensitive Personal Information collected via this Site, due to the inherent nature of the Internet as an open global communications vehicle, we cannot guarantee that any information, during transmission through the Internet or while stored on our system or otherwise in our care, will be absolutely safe from intrusion by others, such as hackers.

If you correspond with us by e-mail or using Web forms like a “contact us” feature on our Site, you should be aware that your transmission might not be secure. A third party could view the information you send in transit by such means. We will have no liability for disclosure of your information due to errors or unauthorized acts of third parties during or after transmission.

If you create an account on our Site, you are responsible for maintaining the strict confidentiality of your account password, and you shall be responsible for any activity that occurs using your account credentials, whether or not you authorized such activity. Please notify us of any unauthorized use of your password or account or any other breach of security.

If we believe that the security of your Personal Information in our care may have been compromised, we may seek to notify you of that development. If a notification is appropriate, we will endeavor to notify you as promptly as possible under the circumstances. If we have your e-mail address, we may notify you by e-mail. You consent to our use of e-mail as a means of such notification. If you prefer for us to use the U.S. Postal Service to notify you in this situation, please e-mail us at [email protected].

“Linked-To” Web Sites

The Site may contain links, banners, widgets or advertisements that lead to other Web sites. We are not responsible for these other sites, and so their posted privacy policies (not this Policy) will govern the collection and use of your information on them. We encourage you to read the privacy statements of each Web site visited after leaving the Site to learn about how your information is treated by others.

Changes to this Privacy Policy

We may change this Policy from time to time. When we do, we will let you know by posting the changed Policy on this page with a new “Effective Date.” In some cases (for example, if we significantly expand our use or sharing of your Personal Information), we may also tell you about changes by additional means, such as by sending an e-mail to the e-mail address we have on file for you. In some cases, we may request your consent to the changes.

Contact Us

If you have any questions or comments regarding our privacy practices, you may contact us at:

Fair Civil Justice, Care of CMS

Cannon Place

78 Cannon Street

London EC4N 6A

We can also be reached by e-mail at [email protected].